Free delivery note template for South African deliveries
A clean, printable delivery note template you can use in Word or Excel while you move to digital proof of delivery. It has every field drivers and receivers need to sign off a delivery without confusion.
Free downloads
What is inside the template
The template is designed for drivers who deliver against invoices. Every field is labelled clearly so the receiver knows what to sign for and the office can match the slip back to the invoice.
- Sender / company name and registration or VAT number
- Driver name, vehicle registration and delivery date
- Receiver name, delivery address and special instructions
- Invoice number, order number and customer reference
- Item list with description, quantity and unit
- Receiver signature, printed name, date and time
- Driver signature block and office-use fields
Why paper delivery notes create risk
Paper slips are cheap to print but expensive to lose. They are also easy to challenge because they carry very little evidence beyond a signature that may be unreadable.
- Slips get lost, crumpled or left in the cab
- Signatures can be disputed or signed in the wrong place
- No timestamp or GPS proof of where the handover happened
- Manual filing delays invoicing and month-end reporting
- Photocopying a damaged slip rarely fixes a missing record
How digital proof of delivery solves this
A digital POD app turns the delivery note into a signed, located, photographed record that is emailed and archived automatically. It is the same information as the paper template, but it cannot be lost in a glove box.
- GPS check-in confirms the driver is at the delivery address
- On-screen signature captures who received the goods
- Photos of the receiver and driver attach to the same record
- Timestamp and distance from the address are recorded automatically
- Invoice and proof pack are emailed to the receiver immediately
- Cloud archive with an audit log of every status change
Pricing in Rands, scaled on invoice volume
Plans are priced in South African Rand and scale on the number of invoices you deliver each month, not on the number of drivers you add. That means a growing fleet does not trigger a growing per-seat bill.
- Starter plan is free for small teams getting their first deliveries digital
- Paid plans suit higher invoice volumes without per-driver charges
- All plans include cloud storage, audit logs and email proof packs
Frequently asked questions
What is a delivery note?
A delivery note is the paper or digital slip that travels with a shipment. It lists what is being delivered, who it is for, the invoice or order number, and a space for the receiver to sign so you have proof of handover.
Is this delivery note template really free?
Yes. You can download the Word and Excel versions without creating an account or entering a card. Use them as-is while you evaluate a digital proof-of-delivery system.
Can the template be used in South Africa?
Absolutely. The fields are chosen for local deliveries: sender details, receiver details, invoice/order reference, item list, vehicle registration, receiver signature and date.
When should I switch from paper delivery notes to digital POD?
Switch when lost slips, disputed signatures or delayed filing start costing money. Digital proof of delivery captures GPS, timestamp, signature and photos automatically, so the evidence is harder to challenge.
Is a digital signature legally valid in South Africa?
Under the Electronic Communications and Transactions Act, electronic records and signatures are admissible as evidence. A digital proof pack with location, timestamp, photos and signature is usually stronger than a paper slip that can be lost or damaged.
Move from paper delivery notes to digital POD
Create a free account, upload your first invoice and assign a driver. The receiver gets notified, the driver checks in at the address, and the signed proof pack is stored in the cloud.